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FENDALTON/WAIMAIRI COMMUNITY BOARD
21 NOVEMBER 1995
A meeting of the Fendalton/Waimairi Community Board was held on
Tuesday 21 November 1995 at 4.30 pm
PRESENT: Mrs B M Stewart (Chairman), Mrs V J Carter, Mr G D Catley,
Mrs C A Colley, Mrs M E Murray, Mr K R Nuttall, Mr I R Rivers,
Mrs H M Tait, Mr R B Wright
The Board reports that: PART A--MATTERS REQUIRING A COUNCIL DECISION
1. CANCELLATION OF BUILDING LINE RESTRICTION
PUDDLE AND HONEYWELL, 43 OLDWOOD STREET (WAIMAIRI WARD)
RR: 1844
Officer responsible Author
Environmental Services Manager E J Barwell, Subdivision Planning
Officer
Corporate Plan Output: Subdivisions
The purpose of this report is to remove a Building Line Restriction
which has been superseded by the District Plan and is reflected in the
Subdivisions output of the Environmental Administration Unit.
A Building Line Restriction was registered by Notice 30884/1 over the above
property.
Building Line Restrictions have been superseded by the District Plan and should
be cancelled.
Recommendation: That the Council adopt the following resolution:
The Christchurch City Council, being the Local Authority having control of
the roads in the City of Christchurch, hereby declares pursuant to Section 327A
Local Government Act 1974 the Building Line Restriction imposed by Notice
30884/1 to be cancelled insofar as it affects Lot 15 DP 31004 comprised in
Certificate of Title 19A/703 and 19A/704.PART B--ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY
2. REPORT ON APPOINTMENT OF MEMBERS
For information the City Manager reported that at the Council's Installation Meeting on 6 November 1995, Councillors M E Murray, B M Stewart and R B Wright were appointed to the Fendalton/Waimairi Community Board.3. ORAL DECLARATION BY MEMBERS
Members took their oral declarations in the presence of the Community Manager representing the City Manager.
4. ELECTION OF CHAIRMAN
The Board resolved that the open voting system be used to elect the Chairman. Mrs B M Stewart was duly elected Chairman of the Fendalton/Waimairi Community Board.
5. ORAL DECLARATION BY THE CHAIRMAN
Mrs Stewart took the oral declaration in the presence of the Community Manager representing the City Manager and assumed the Chair.
6. ELECTION OF DEPUTY CHAIRMAN
The Board resolved that the open voting system be used to elect the Deputy Chairman. Mrs H M Tait was duly elected as Deputy Chairman of the Fendalton/Waimairi Community Board.
7. GENERAL EXPLANATION RE STATUTORY REQUIREMENTS OF COMMUNITY BOARD MEMBERS
The Board received a report from the Legal Services Manager detailing the statutory requirements of Members with regard to the Local Government Official Information and Meetings Act 1987, the Local Authorities (Members Interest) Act 1968, Section 9, 105 and 105A of the Crimes Act 1961 and the Secret Commissions Act 1910.
8. REPORT OF THE RETURNING OFFICER
The report from the Returning Officer was received. Members expressed general concern at the delays in announcing the preliminary count results for the election and for the Community Board issues in particular. Reference was also made of the need to improve communication links between the Election Headquarters and the Civic Offices as regards progress updates during election night. The Board asked that these matters be noted in order that the Returning Officer could improve the system for the next Election.
9. FIXING OF DATE, TIME AND VENUE OF ORDINARY MEETINGS OF THE BOARD
The submitted schedule of Ordinary Meetings for 1996 was adopted with the exception of the February meeting being re-scheduled to Thursday 1 February 1996. The Board also resolved that the start time for its monthly meetings change to 4.00 pm.
10. DELEGATION TO COMMUNITY BOARDS
The Board received a report from the City Manager detailing the delegations to Community Boards as adopted by the Council at its meeting on 6 November 1995.
11. FIXING OF REMUNERATION OF ELECTED MEMBERS
Advice that the Council had resolved that the maximum rates applicable to the Christchurch City Council be paid to all Members with immediate effect was received.
12. SUPPLEMENTARY ITEM
The Chairman sought approval to introduce a supplementary report on the following topic: CITY PLAN--SUBMISSIONS (CLAUSE 38 REFERS)
In a report from the Community Manager it was explained why the report had not been included in the Agenda and why the report could not wait for the next meeting of the Board. The Board resolved that the supplementary report be received and considered at the present meeting.
13. MEMORIAL AVENUE WELCOME SIGN RR 1918 The Board considered a report from the Senior Planner (Projects and Business Liaison) detailing further progress on the design of the sign in response to comments made by the Board at its meeting on 29 August 1995 and advising of comments since received from Christchurch International Airport Limited and the Christchurch Beautifying Association. The Board of the Airport Company had asked that the format of certain lettering on the sign be given more interest and life. The Beautifying Association had also asked that the Garden City theme be included in the sign for which an alternative sign design had since been prepared. Having further considered the two options tabled at the meeting and the above responses, the Board resolved to approve the construction of the sign in the format presented to its meeting on 29 August 1995.
14. HEATON STREET P5 LOADING ZONE--HEATON INTERMEDIATE SCHOOL
RR 1919
The Area Traffic Engineer reported on a proposal to install a P5 loading zone during the morning and afternoon school periods to assist parents in dropping off pupils at the frontage of the school property on Heaton Street. This proposal followed a meeting held in October between the Board's Traffic Safety Committee and representatives of the school and the Police Safety Service to discuss proposed improvements to the existing pedestrian crossing including a further kerb buildout and the installation of a flush median to assist vehicles making a right turn into the school entrance adjacent to the pedestrian crossing. 14. contd.
The Board resolved: 1. That a loading zone, time limit 5 minutes between the hours of 8.00 am and 9.00 am, and 2.30 pm and 3.30 pm be created on the north side of Heaton Street commencing at a point 4 metres east of the boundary between 121 and 123 Heaton Street and extending in a westerly direction for a distance of 22 metres. 2. That a loading zone, time limit 5 minutes, be created between the hours of 8.00 am and 9.00 am, and 2.30 pm and 3.30 pm on the north side of Heaton Street commencing at the boundary between the Heaton Street Intermediate School and 135 Heaton Street and extending in an easterly direction for 18 metres.
15. GREERS ROAD/CONDELL AVENUE AND KILBURN STREET
INTERSECTIONS AND GRAHAMS ROAD/GUILDFORD STREET
INTERSECTION-- GIVE WAY CONTROLS RR 1920 A report from the Area Traffic Engineer was considered in which it was recommended that the installation of several Give Way controls against side roads would greatly assist in clarifying the priorities at a number of the intersections on the Grahams Road/Greers Road ring route. The Board resolved: 1. That Give Way controls be installed against Condell Avenue and Kilburn Street at their intersection with Greers Road. 2. That a Give Way control be installed against Guildford Street at its intersection with Grahams Road. A report was also requested for the Board's February meeting on a possible Give Way control at the Cranbrook Street/Grahams Road intersection.
16. TE KURA STREET--MOTOR CYCLE STAND RR 1921 In order to formalise a motor cycle stand for pupils of Christchurch Boy's High School in Te Kura Street the Board resolved: 1. That the existing no-stopping restriction on the north side of Te Kura Street, commencing at its western end and extending a distance of 91/2 metres in an easterly direction be revoked. 2. That a motorcycles only stand be created on the north side of Te Kura Street commencing at its western end and extending in an easterly direction for 91/2 metres.
17. SAWYERS ARMS ROAD/GARDINERS ROAD
--INTERSECTION IMPROVEMENTS RR 1922 The Board was provided with an update on the outcomes of the Operations Committee's 5 September consideration of traffic safety issues referred to it by the Board following its 29 August meeting. It was noted that the Committee had supported the interim safety measures agreed to by both the Fendalton/Waimairi and the Shirley/Papanui Community Boards, including also the need to review various speed restrictions in the immediate area. The Board resolved to receive this information.
18. FARRINGTON AVENUE/EASTLING STREET
--PEDESTRIAN FACILITY RR 1923 This matter was referred to the Board's Traffic Safety Committee for further consideration including a site visit.
19. TRAFFIC SAFETY COMMITTEE--REPORT OF 14 SEPTEMBER 1995 RR 1969 Further to the site meeting with representatives from the Harewood School it was reported that the Committee had agreed to the preparation of a case being made to the Council Meeting on 20 September seeking an endorsement of several safety measures identified along with funding to complete the works with urgency. A Council Subcommittee was duly appointed which met on 5 October and resolved to provide a pedestrian facility and associated kerb and channelling on Harewood/Waimakariri Roads with the funding of $40,000 being re-allocated from the Straven Road kerb and channel replacement work. In receiving the report, the Board directed that the works must be implemented over the Christmas/New Year holiday period which was the commitment given to the school community both by the Board and the Council's Subcommittee.
20. TRAFFIC SAFETY COMMITTEE--REPORT OF 15 SEPTEMBER 1995 RR 1924 The Board received a report detailing the outcomes of the Committee's meeting held on 15 September 1995 at which a submission was prepared on the Council's Draft Cycle Strategy. Also considered by the Committee was the matter of the pedestrian facility on Heaton Street outside the Heaton Intermediate School.
21. RUSSLEY ROAD/WAIRAKEI ROAD INTERSECTION RR 1926 Further to an update report from the Community Manager, the Board resolved that Mr G Catley and Mrs M Murray be appointed to represent the Board for the purpose of on-going discussions/
consideration of the future intersection treatments along the Russley Road/Johns Road by-pass route.
22 UNIVERSITY OF CANTERBURY--CARPARKING RR 1927 Messrs K Nuttall and I Rivers were appointed to represent the Board on the Joint Working Party (Fendalton/Waimairi and Riccarton/Wigram Community Boards) to deal with the matter of carparking in the vicinity of the University of Canterbury.
23. JEFFREYS PARK/WAI-WETU RESERVE--NAMING RR 1929 A report was considered by the Area Parks Officer and followed the decision made by the Board in August that the name Wai-wetu Reserve be deleted and the area be amalgamated into Jeffreys Park. A final decision as to the naming was to be determined following consultation with the local community. 23. contd.
Details of the Board's decision were circulated to approximately 150 local households in September arising from which six responses were received, three in favour of deleting the name Wai-wetu Reserve and three in favour of retaining the name. It was resolved: 1. That the Open Space development of the former Waimairi District Council Works Yard be named Jeffreys Park. 2. The name Wai-wetu Reserve be deleted and the two areas be amalgamated and named Jeffreys Park.
24. AVICE HILL ARTS AND CRAFT CENTRE--EXTENSION RR 1930 A report from the Community Activities Officer was received indicating that the extensions to the Centre had now been completed.
25. CITIZENS ADVICE BUREAU, CHRISTCHURCH NORTH
--OFFICE ALTERATIONS RR 1931 Details were submitted and received on the planned alterations and costings associated with alterations to the Christchurch North Citizens Advice Bureau offices situated at the Bishopdale Community Centre.
26. COMMUNITY CONSULTATION AND LIAISON RR 1932 A progress report was submitted outlining the results of a community liaison forum held with representatives of the Asian community in the Fendalton/Waimairi area. The Board endorsed the planned holding of an informal meeting/presentation to Board Members in March 1996 where matters of community involvement and other relevant issues could be raised and discussed.
27. FENDALTON/WAIMAIRI COMMUNITY SERVICE AWARDS 1995 RR 1933 A report from the Community Activities Officer was received summarising details and achievements of the Award recipients for 1995.
28. FENDALTON/WAIMAIRI COMMUNITY FUNDING COMMITTEE `UPDATE'--LATE FUNDING APPLICATIONS--1994/95 YEAR RR 1934
Information was received by the Board on the recent activity of the Fendalton/Waimairi Community Funding Committee in respect of late or urgent applications for funding assistance.
29. WAIMAIRI STUDY AWARDS RR 1935
Further to a report detailing the proposed revised criteria for the restructuring of the present Waimairi Study Awards, the Board resolved that a Committee comprising B Stewart, G Catley, C Colley and H Tait review the amended criteria for the scheme and report back to the Board in February.
30. RECREATION NEEDS OF YOUTH--BISHOPDALE AND BRYNDWR
RR 1936 The Board considered a report from the Community Activities Officer requesting that $2,000 from the 1995/96 discretionary fund be used for implementing two main activities targeted at the needs of youth aged 13 to 17 years in the Bishopdale and Bryndwr areas. This request for funding support followed Chris Martin's approach to the Board in July 1995 where details of the 4YP programme were outlined including neighbourhood events and activities during school holidays and after school for teenagers. The Board resolved: 1. That the Fendalton/Waimairi Community Board endorse the identified programmes and confirm the grant of $2,000 from the 1995/96 discretionary fund for the implementation of the programme. 2. That the Fendalton/Waimairi Board support an additional two follow-up projects that could require similar Board provision. 3. That the Community Activities Officer report back to the February Board meeting on the two commissioned programmes and outline proposals for the two additional programmes. 4. That follow-up liaison meetings with youth, youth workers, community organisations (already working with youth) within the identified areas be organised to co-ordinate and plan strategies/programmes for youth.
31. UPDATING NEIGHBOURHOOD SUPPORT GROUPS
(NSG) CO-ORDINATORS--FUNDING ASSISTANCE RR 1937 Further to the Chairperson's Forum held on 13 September 1995, the Board resolved to allocate $1,000 from its discretionary funds towards employing resources to update the NSG Co- ordinators address llist. 32. BOARD COMMITTEES--RECONSTITUTION RR 1938 Membership of the following Committees was confirmed. --Annual Plan G Catley, M Murray, K Nuttall, I Rivers
--Plans V Carter, G Catley, I Rivers, H Tait
--Traffic Safety C Colley, M Murray, K Nuttall, H Tait, R Wright
--Waimairi Study Awards B Stewart (C Colley as alternate)
--Community Funding V Carter, G Catley, C Colley, K Nuttall It was noted that the Board Chairman was ex-officio a member of all Committees. The Board agreed to reconstitute the remaining Committees at its February meeting.
33. BOARD MEETING--FEBRUARY 1996 RR 1939 The Board resolved that the 5 February Board meeting be re-scheduled to Thursday 1 February 1996 at 4 pm.
34. STATEMENT OF BOARD OBJECTIVES AND PERFORMANCE INDICATORS FOR 1996/97 RR 1940 Further to a report from the Community Manager, the Board was requested to finalise its Objectives and Performance Indicators for 1996/97 with a view to having these included in the draft Corporate Plan scheduled for compilation early in 1996. A draft format was submitted for the Board's consideration together with the summary outcome from an informal Members session held on 19 September 1995. The Board resolved: 1. That the Objectives and Performance Indicators for 1996/97 be adopted for inclusion in the Corporate Plan. 2. That the balance of issues identified not included in 1. above be referred to the Annual Plan Committee for on-going consideration.
35. JOINT WORKING PARTY--FIRE SERVICE AND COMMUNITY BOARDS
RR 1941 A progress report was submitted detailing the joint discussions between the Fendalton/Waimairi and Riccarton/Wigram Community Boards and the New Zealand Fire Service on fire safety related issues in the community. The Board re-appointed G Catley and M Murray as its representatives in on-going discussions undertaken by the Joint Working Party.
36. 1996/97 ANNUAL PLAN--CAPITAL WORKS PROGRAMME RR 1942 Details of the feedback from Unit Managers on the Board's project proposals for the 1996/97 Annual Plan were considered arising from which the Board resolved: That the Annual Plan Committee be granted power to act to:- a) Identify any items of concern and that the Chairperson and Community Manager discuss those concerns with the relevant Policy Unit; and b) Rank year 1 and 2 projects which are proposed to be funded from the Unspecified Projects allowance.
37. MELVILLE SMART, MELVILLE STREET
PROPOSED RIGHT OF WAY NAME - WAIMAIRI WARD RR 1872 Further to a report from the Subdivision Planning Officer, the Board resolved to decline the use of the name "Melville Court" for a private right-of-way serving nine new allotments off Melville Street. The proposed name did not conform to Council policy regarding private rights-of-way being called "Lane" and also because New Zealand Post was not in favour of a right-of-way off a street where both have the same name. 38. CITY PLAN SUBMISSIONS
The Community Manager reported that the opportunity was now available for the Board to determine whether it wished to prepare submissions on the City Plan for lodging by the closure date of 30 November 1995 It was resolved that the Plans Committee be provided with power to act to formalise any concerns as submissions to the City Plan.
39. RESOLUTION TO EXCLUDE THE PUBLIC
The Board resolved to adopt the resolution detailed in Clause 39 of the Agenda.
CONFIRMED THIS 1ST DAY OF FEBRUARY 1996
B M STEWART
CHAIRMAN