Christchurch City Council

BURWOOD/PEGASUS COMMUNITY BOARD

AGENDA NO 105

MONDAY 3 NOVEMBER 1997

4.00 PM

THE BOARDROOM, LINWOOD SERVICE CENTRE,
180 SMITH STREET

PART A MATTERS REQUIRING A COUNCIL DECISION

PART B REPORTS FOR INFORMATION

PART C DELEGATED DECISIONS

INDEX

CITY STREETS

ENVIRONMENTAL SERVICES

COMMUNITY ACTIVITIES

PARKS

OTHER MATTERS

PUBLIC EXCLUDED

1. APOLOGIES

2. CONFIRMATION OF REPORT

The report of the last ordinary meeting of the Burwood/Pegasus Community Board (both open and public excluded) held on Monday 29 September 1997 has been circulated to Board members.

3. PETITIONS

A petition has been received from B and L Partridge (see attachment, page 25), the prayer of which reads as follows:

"As local residents of the new Fairway Reserve, we the undersigned would like to ask the Christchurch City Council to add the installation of a community tennis court to their deign and planning of our neighbourhood reserve.

As the reserve is of a large size, over one hectare, and there is a complete range of residents from young children to the retired in this sizeable development, we feel this is a justifiable recommendation.

We do not feel this request is unreasonable as our rate demands are considerable."

4. DEPUTATIONS BY APPOINTMENT

5. CORRESPONDENCE

5.1 NATIONAL COMMUNITY BOARD WORKING PARTY

The following letter has been received from Faye Storer regarding the Board's submissions to the National Community Board Conference Working Party.

"Thank you for your letter, dated 10 September, in response to my memo on behalf of the National Community Board Working Party (NCBWP) to all Community Boards.

In response to the points you raise in your letter:

The members of the NCBWP do intend to meet with representatives of Local Government New Zealand (LANZ) in the near future to discuss the resolutions of the Conference.

It is my view that it is entirely appropriate that Mr Peter Francis be included in the Working Party in an liaising/advisory capacity, as per your Board's suggestion. I have already spoken to Peter with regard to his providing assistance with the implementation of the resolutions of Conference. I am happy to invite him formally.

I have recently attended a meeting of the Conference Organising Committee in Taupo. The Committee expressed a wish that a member from their Council also join the Working Party, in order to provide a link with the next Conference in 1999. Again, I feel that this is entirely appropriate and that this dual officer link (with the last and next conference) should be a feature of further Working Parties arising from Conference.

Thank you for your input."

Chairman's Recommendation: That the information be received.

5.2 PEDESTRIAN SAFETY - NEW BRIGHTON ROAD

The following letter was received from D M and W A Rogers regarding crossing New Brighton Road at Fleete Street and Queensbury Street intersection.

"I would like to draw your attention to the difficulty of crossing New Brighton Road at the Fleete Street, Queensbury Street intersection.

As frequent users of these local shops, the volume of fast traffic with limited visibility due to curves makes crossing New Brighton Road hazardous.

Narrowing the footpath outside the shops for parking would possibly allow space on this busy road for a pedestrian haven, (as recently installed in Shirley Road) which would be of benefit to both school children and the elderly (see attachment, page 27).

Please will you and the Engineers look seriously at increasing the safety of our local residents."

5.3 WOOLSTON/BURWOOD EXPRESSWAY

The following letter was received from Mr Ron McConchie, President Bexley Residents' Association, regarding the completion of Stages I and II of the Woolston/Burwood Expressway.

"Just a note to confirm my request for the Burwood/Pegasus Community Board to call a public meeting to discuss the latest developments with the Expressway.

It would be appreciated if the Board could notify all the residents groups in the area, and invite the planners who wrote the report on indefinitely suspending Stage II. A representative from the Police and a City Council Engineer would probably be appropriate as well. Larry Sutherland has indicated he wishes to attend and no doubt the Automobile Association would like to send a representative.

Thank you for your assistance with this matter."

5.4 SAFE ROUTES TO SCHOOL

The following letter was received from Mr Paul Cottam, Safe Routes to School Co-ordinator, inviting the Board's input for schools in its area to be included into the programme.

"My name is Paul Cottam, and I am the Safe Routes to School (SRTS) Co-ordinator for the Christchurch City Council, based in the City Streets Unit. I am writing to invite the Community Board's input into identifying a series of schools for possible inclusion in the SRTS programme.

SRTS seeks to improve road safety for children travelling to and from school. It does so through consulting the school community to identify road safety issues that affect them. A key part of SRTS involves surveying children on their travel modes and hazards encountered during their trips to school. SRTS adopts a holistic approach to road safety by involving engineers, police, children, parents and school staff to identify a range of solutions to the problems identified, through a combination of engineering, education and enforcement measures. Further information on SRTS is attached (see page 29).

What I would like from the Board are suggestions of primary and/or intermediate schools within its area - preferably no more than three - who would benefit from SRTS programme. The Board may wish to add any comments about the schools that it thinks would be helpful (eg past history, issues particular to each school).

I am writing to each of the Community Boards, as well as consulting with Council engineers and Police Youth Education Officers, in order to develop a city wide list of schools to target for the SRTS programme.

Thanks for your help in planning for SRTS."

5.5 CHADBURY STREET CUL-DE-SAC

The following letter was received from Mr Les Hooper, Parklands Shopping Centre, Prime Projects Limited regarding Chadbury Street Cul-de-sac.

"As you will recall there is a proposal to leave Chadbury Street as a Cul-de-sac and this was proposed as a safety issue for the school (Parkview Primary).

But at this time of this being done there was no notification to the businesses or people in the local street and so forth. As a result there is as high public demand for the street to be a through road to Broadhaven and Inwoods Road.

The safety issue has been one reason that the School want the road to go through as the congestion out side the school is a major problem.

As the Council have now offered the cul-de-sac option to the developer (Smiths Developments) and he has chosen to leave this as a cul-de-sac then the public as a result miss out. There is letters in file that the Council have from the school and the bowling club and people objecting to this cul-de-sac and now the only way for individuals to object to this is through the Environmental Court.

For the record this letter is a notification of objection, for when the plan for approval of the cul-de-sac comes up to the Board members in the future and we hope that the Council takes a strong look at what the public are asking for.

PS: we would like to be kept informed of any information to this subject in the future."

Chairman's Recommendation: That the information be received.

CITY STREETS

The purpose of this report is to update the Board on progress on the proposed pedestrian facilities in the area of Burwood School, and to recommend to Council proposed parking changes.

Board members will recall a report to the June 1997 meeting on a proposal for Burwood School. The Board decided "That the publicity leaflet, as outlined in the report, be forwarded to Burwood School, the Windsor/Westhaven Residents' Association and the community for comment." This was done and a large number of identical responses were received objecting primarily to the parking ban on the riverbank side.

Meetings facilitated by the Horseshoe Lake Residents' Association together with Board members and representatives from Burwood School have been held. As a result of these meetings, an amended proposal for the installation of two pedestrian refuge islands and a kerb build-out has been circulated for comment. This new proposal still includes the cycle lanes and relocation of the bus stops, but maintains some parking on the riverbank side of New Brighton Road (see plan attached, page 31).

Because of time restraints the closing date for comments is 28 October 1997. As this is after the closing date for items for the order paper, comments will be presented verbally at the meeting. A description of the features included in the new proposal are included on the publicity pamphlet. Burwood School supports this proposal.

It is necessary to recommend to Council the changes to the parking for this proposal to be implemented.

7. MOBILE LIBRARIES TIMETABLE REVIEW RR 6440

Canterbury Public Library's two Mobile Libraries currently visit 44 sites around the City to provide library service to areas where residents do not have easy access to a Community or Voluntary Library. In the 1996/97 year Mobile Libraries issued 214,987 items.

One of the features of Mobile Library service is that demand for the service in any given area can rise and fall with demographic changes to the area. It is therefore necessary to regularly monitor the service to ensure that the best possible use is being made of the service.

A small team of library staff has recently reviewed the existing timetable for both Mobile Libraries. The success of existing stops was measured by number of issues per hour with 60 being the recommended minimum and over 120 indicating the need for additional service. The review also took into account the stop's proximity to a 'static' library, the number of elderly and pre-schoolers in the area as well as the Mobile Librarians' knowledge of the area. The result was that some areas were identified as requiring additional service while others where business has declined, were identified for reduced service.

Areas of the City which would be suitable to trial new stops were also identified according to the proximity to a 'static' library and demographic profiles of the residents of the area.

Some of these have already been resolved at previous meetings.

Other changes to the proposed timetable are administrative: to allow more realistic travelling time, to cut down on travelling distance between stops or to allow staff stock maintenance time.

8. CYCLEWAYS ON FOOTPATHS RR 6441

This report is in response to the Board's September request for a report on the viability of incorporating cycleways into the City's footpath network.

At its September meeting, the Burwood/Pegasus Community Board asked for a report on

"the viability of incorporating cycleways into the City's footpath networks, (and) ... the possibility of utilising footpaths as part of the cycleway network, especially where space was at a premium."

THE LEGAL SITUATION

Under the Local Government Act 1974 (with Amendments), the City Council is allowed to allocate legal road space to any of the purposes of vehicle carriageway, cycle track and/or pedestrian footpath. The Council may also make Bylaws in relation to the use of cycleways and roads.

Legally, the Council is quite entitled to turn a footpath into a cyclepath, or consider what is a footpath, as a cyclepath. However, it is illegal to ride on the footpath under the Transport Act and its Regulations. Therefore, to permit cycle riding on a (usual) footpath, the Council needs to indicate somehow, that the footpath is now a cyclepath. There appears to be no compulsory process for this, and the Council has usually made this indication by signs and paint. Presumably putting a notification in the Local Government Gazette would make this arrangement legally watertight.

THE PRACTICAL SITUATION

It would appear, at first glance, that simply declaring footpath as cyclepath is a neat way around a difficult intersection, squeeze point, or location where there is little room for a cyclepath or cycle lane. However (as always) there are complications.

Residential:

It is not generally recommended that a normal footpath in a residential area become a footpath for a number of reasons:

• First, in residential areas, pedestrians should be given priority on pathways outside their properties. Unless the sealed path area is very wide, this will tend to mean plenty of potential for pedestrian/cycle conflict, and interruptions to the smooth, continuous flow of travel which cyclists hold so dear.

• Second, in residential areas, property boundary fences and walls vary in style, height and ability to be seen through. There are typically very poor sight lines between cyclists moving on footpaths and vehicles exiting property driveways. In addition, most vehicles will have to project a metre or two onto the footpath before the driver can see approaching pedestrians and vehicles. Realistically, the potential for collisions is typically so great that cycle/footpaths adjacent to property boundaries is an absolute last resort.

• Third, if cycle/pedestrian paths are adjacent to the kerb line, then cyclists will be riding up and down as they cross the cut-downs into property driveways. This adds very little in the way of comfort to a cycle journey.

• Finally, getting off and on a footpath/cyclepath is often inconvenient. If a cut-down is provided in the kerb line, it is usually at ninety degrees to the direction of travel which is a hindrance the cyclist can do without.

Generally, the above four factors count against generally designating footpaths in residential areas, as cyclepaths. Although some or all of the points above might seem trivial from a transport or network overview, when viewed from the saddle they are much more significant. The factors of convenience, comfort, and safety are very important to the average cyclist. The likely result will be cyclists sticking to the road despite the planning view that this might be less safe - while riding a bike, the prospect of a vehicle pulling out in front of you unseen is more tangible than being struck from the side or behind while riding on a road.

The exception to combined foot and cyclepaths in residential areas is where the sealed area has been considerably widened. An appropriate dimension would be a seal width of about 2.2 to 2.5m, and this seal should be 1.5 to 2m away from property boundaries. Already this means a minimum path and berm width of 3.7m, and this is ignoring the up and down effects of driveway cut-downs.

Commercial:

Developing combined footpaths in non-residential areas is a much more likely prospect.

• Typically, commercial and industrial areas (and in front of some schools) have far fewer cut-downs per unit of length, lessening the up and down inconvenience.

• Typically, commercial and industrial properties have wire mesh or chain link fences along their boundaries, thus permitting much greater sight lines between converging cycles and vehicles exiting driveways.

• There are usually less pedestrians in commercial and industrial areas.

• The type of vehicle traffic in these areas is an added incentive for cyclists to use the facilities provided.

A number of combined use pathways have been developed in industrial/commercial areas, including Waterloo Road in Hornby and Prestons Road in Burwood. There are plans this year to develop a combined facility in front of Shirley Boys High and Shirley Intermediate. We still have some way to go in getting their full design, including signs and markings, correct.

Other Situations:

In some situations, such as in or bordering parks, reserves and waterways, there may be sufficient footpath space for both cyclists and pedestrians. Overseas experience tends to show that where there is ample room, cyclists and pedestrians tend to get along very well. Segregation may be used but needs to be very carefully considered. It is probably more appropriate to develop segregated facilities when there is the potential for high cycle speeds (ie long, straight stretches). In most other situations, both pedestrians and cyclists will appreciate an awareness of each other (by signage) but no specific constraints.

There may be other situations where it is appropriate to conduct cyclists on to footpaths for very short distances, or as a holding point before a turn or crossing. These will be developed on a case by case basis. In most cases, marking the cyclists area of seal in a different colour may be worthwhile.

CONCLUSION

From a cycle planning and design perspective, considering normal footpaths in residential areas as potential combined use cycle/pedestrian paths is not favoured due to high potential pedestrian/cycle and domestic vehicle/cycle collisions, and due to the undulating ride generated by frequent vehicle cut-downs.

Cycle/pedestrian paths are being actively considered for commercial and light industrial areas, but still need a refinement of design detail to be considered much safer and more effective than dedicating road space to cyclists.

Other situations require careful design considerations dependent upon numbers of pedestrians, cyclists, and the specific function that the space of footpath/cyclepath is expected to fulfil.

9. BICKERTON STREET - "GIVE WAY" SIGN RR 5698

In August 1997 the publicity pamphlet for a threshold on Bickerton Street at Wainoni Road was distributed for comment. As part of the proposal a "Give Way" sign was shown on the plan. It is now appropriate to approve the installation of the "Give Way" sign.

10. BREEZES ROAD - "NO STOPPING" LINES RR 6442

The Board funded a kerb build out on the north side of Breezes Road outside the Aranui Primary School to prevent vehicles from parking close to the school gate. This work has been completed for some time now and has improved the safety in the area. Ongoing talks with the School and Police has resulted in a request for broken yellow "no stopping" lines on the south side of Breezes Road opposite the new kerb build out. This will make it safer for children who are dropped off/picked up by parents on the south side.

11. 1997/98 ROADING PROGRAMME RR 6395

The purpose of this report is to provide Board members with an update of progress for City Streets projects in the Burwood/Pegasus Community Board area which are programmed for the 1997/98 financial year, the projects are attached (page 33).

Chairman's Recommendation: That the information be received.

ENVIRONMENTAL SERVICES

12. PROPOSED NEW ROAD AND RIGHT OF WAY NAMES RR 6443

The purpose of this report is to seek Board approval for the naming of three new legal roads and two new rights of way.

The Subdivision Planning Officer reports:

1. East/96/908 Morganwood Street and Wetlands Grove - Pegasus Ward

This subdivision is a further stage of the Pacific Park subdivision, and creates one new road linking Morganwood Street and Wetlands Grove, one new cul de sac, and two formed rights of way. The applicants have undertaken some research, and have submitted the following names for approval (see attachment, page 35): LORGELLY STREET (an original local farmer now deceased) or VELSHEDA STREET (alternative for Lorgelly, after a racing yacht circa 1900).

OTAKORO PLACE is suggested for the cul de sac, (Otakoro is the Maori name for the Avon River); KOKOPU LANE for the right of way off Wetlands Grove (Kokopu is the Maori name for a native trout); and, WAIREKA LANE for the right of way off Sea Breeze Close (Waireka is the Maori name for Sweet Waters).

2. East/95/554 Brooker Avenue - Burwood Ward

This is a further stage in this subdivision, which creates 20 new residential allotments a new cul de sac. The applicants have submitted the name ISTANA PLACE for the cul de sac.

COMMUNITY ACTIVITIES

The purpose of this report is to outline the Burwood/Pegasus School holiday programmes staged with financial assistance from the Board School discretionary Holiday Programme vote during September/October school holidays.

The Board are advised that five programmes were held during the September/October school holiday break. Details were:

(a) FUNNY BONES WAINONI/ARANUI FAMILY CENTRE

September 29 to October 10, 1997
Supervisor, Nicola Crequer
Programme age group 5 to 12 year olds.

Total individual attendances were 263 which averaged 26.3 per day. The activities involved a mix based in the Family Centre with external visits to other local venues. Both participant and parent responses were supportive of the programme content and the low enrolment price. The programme as an experiment was staged from 9.00am to noon each day except Fridays which was 9.00 am to 3.00 pm. A number of parents have requested that next term its returns to a full session 9.00 am to 3.00 pm each day.

(b) QUEENSPARK NIPPERS QUEENSPARK SCHOOL AND COMMUNITY HALL

September 29 - October 10 1997
Supervisor: Pam Scott
Programme age group: 5 to 8 years.

The total individual attendance was 440 with an average of 44 per day. Activities involved a number of craft sessions, general activities with three external visits.

Responses from participants and parents indicate that splitting the junior age group from the Parklands Community Centre programme was successful.

(c) PARKLANDS PANDEMONIUM Parklands Community Centre

September 29 October 10 1997
Supervisors: Vanessa Taylor/Mary Hueting
Programme age group 9-12 year olds.

The total individual attendance was 339 with an average of 33.4 per day. Activities involved wacky games, mini krypton factor, gingerbread making and a number of external visits to places of interest. This programme like Queenspark was staged each day from 9am to 3pm. Some comments were made about the programme split of younger children attending Queenspark. This contradicted supportive comments welcoming the division. It also appears that the older children have asked for more exciting activities. In general there was satisfaction expressed regarding the quality of the programme.

(d) SWING INTO SPRING Banks Avenue School Hall

29 September to 3 October 1997
Programme age group: 5 to 8 year olds.
Windsor School Hall
6 October to 10 October 1997
Programme age group: 9 to12 year olds

Both programmes achieved near maximum enrolments of 65 children. Their activities were mainly event based visiting other venues about the City. Each programme is staffed by volunteers from the YMCA's youth leadership programme and operate from 9.00 am to 3.00 pm each day. These programmes attract children who enjoy visiting external venues rather than facility based programmes.

The Board may not be aware but the programmes at Parklands, Queenspark, Wainoni/Aranui were contracted by Shirley Service Centre to Council's Leisure and Community Services Unit staff to plan manage and stage. The two YMCA programmes are subsidised by the Service Centre utilising funds provided by the Board from its holiday programme support vote. The records indicate there were 1682 individual attendances at the five programmes with by 240 children enrolled.

The purpose of this report is to request Board funding assistance towards the Te Ropu Tamahine After School Information Skills Programme for Girls.

Members may recall that assistance was provided for this years programme, through a Community Response Fund grant, at the 25 November 1996 Board meeting. From the reports received (see attachment, page 37) the initial trials at Wainoni and Aranui Primary Schools have been a success. The main concern for organisers now is the continuation of the programme in 1998 and beyond. The group approached the Board at its August 1997 Capital Works Submissions meeting requesting further assistance for the 1998 financial year (see attachment, page 43). Unfortunately the Board could not support this request through the Capital Works process, which has left the programme in jeopardy for next year.

The only real possibility open to Te Ropu Tamahine for its future operations in the Burwood/Pegasus area is that it receive funding from the Board's Project Funds, which are due to be distributed in March 1998, until then however, there would need to be some funding given for next year. Considering last year's funding of $5,000 was taken from the Community Response fund, there could be a case for providing $2,500 from that source now with a further $2,500 coming from Discretionary Funds. The split from different funding sources occurs as there is not enough money in the Community Response Fund to completely allocate $5,000 to this project.

The Community Activities Officer noted the following in his original report:

"Activities staff believe the concept is an excellent one and provides much direction as well as preventative education to female participants. Through the Girl Guides philosophy each after school girls club will provide a safe, stable environment where they can learn, have fun and improve their self esteem"

The feeling from Activities staff at present also appears to be positive. The course for 1998 once again proposes to provide a variety of life skills to 40 girls from income dependent families, 20 from Wainoni Primary School and 20 from Aranui Primary School.

15. NEW BRIGHTON FIREWORKS DISPLAY - PLANNING UPDATE RR 6223

The purpose of this report is to inform the Board of planning details for the staging of the 1997 Fireworks Display at New Brighton, as per the Boards request at its September 1997 Seminar.

PYROTECHNICS

A successful pyrotechnics tender has been selected from three applications. The company is the Australian based Syd Howard's Fireworks International. Their quote was selected because of the amount of fireworks obtained for the amount of money set aside.

Clauses in the fireworks contract include financial penalties for such things as: delayed ignition, dangerous fallout and neglecting to clean the Pier after the conclusion of the event. The Pier will be closed for the entire day of the 5th. The 4th will be used to set up firing areas with security assigned to the Pier that night. Explosives will not be loaded onto the Pier until the 5th.

A crane and forklift will be used to transport heavy equipment up onto the Pier with the absence of a vehicle ramp. Sand from the beach will be used to the fill skips used as the firing platforms. The sand will be replaced after the show. Complete pack down of the Fireworks site will occur the morning after the show.

SECURITY

Meetings with New Brighton Police have been extremely helpful. They have assured us that the Police presence will be more substantial than that seen last year. The number will probably be in the vicinity of 30 to 35. Police will assist the Parking Unit with road closures as well as provide general security around the mall, beach, parking areas, sand dunes etc. Police assigned to the event will be on duty from 6.00 pm to 1.00 am. The Officer in Charge for the Police operation on the night is Sergeant Roger Hutton.

In addition, around 30 hired security guards will be employed to look after equipment, security zone, band areas, parking areas and general crowd safety. A company has not yet been selected however by this time next week one will be secured. Security will also be used for overnight of the 4th for Pier security.

EMERGENCY SERVICES

The Order of St John and Red Cross will be providing first aid services on the night. Officers will be on duty from 6.00 pm to approx 11.00 pm. St John will have bases north and south of the Pier and will look after the area on the city side of the dunes. Red Cross will provide two 4WD vehicles for beach patrol, again north and south of the Pier. IRB's from the New Brighton Surf Club will be on duty patrolling the surf. Communications channels will be used to link all groups.

The Fire Service at New Brighton will position one appliance at the Bexley Reserve park area. All other appliances will stay in the station as the road closures will serve to keep access open for them in the case of emergencies. Coast Care will patrol the beach to keep an eye out for fire on the dunes etc. All Emergency services will have a link back to the Police communication room at the New Brighton Police Station.

TRAFFIC MANAGEMENT

A system of road closures has been introduced that will effectively encourage people to use one of five designated parking areas outside of the road closures. Police and the Parking Unit will staff these closures from 6.00 pm to approx 11.30 pm or 12.00 am, depending on traffic flow. All turns have been restricted to left hand turns only, eliminating the need for vehicles to cross a median strip and cause traffic delays. This system was designed in consultation with traffic engineers, Police, Parking Unit, New Brighton Fire Service and Parks Unit.

Residents and employees of businesses within the area of the closures will be given free access through the closures. Buses on the regular route will also be allowed through. As will vehicles displaying limited mobility stickers. A disabled parking area will be set aside on the south ramp in New Brighton. Emergency vehicles will be given access also. All other spectator vehicles will be directed to designated parking areas.

PUBLIC NOTICE OF CLOSURES

A public notice will be published in the October 17 edition of the ChCh Press (public notices section) outlining the timing of the road closures and other relevant details.

In addition, flyers are currently being delivered to all households within the boundary of the closures to inform residents of the situation. The flyer contains basic details of which roads are being closed, when, and for how long. It lets residents know that they will be given free access to their places of residence. My work number has been included for public enquiries.

PARKING

Designated parking will be available in the following areas:

• Bexley Reserve
• QEII Park
• North New Brighton School
• Owles Terrace Domain (by the CCC yard)
• Rawhiti Domain (Athletics club entrance)
• South ramp (disabled parking)

Free shuttle bus services will run between QEII and Marine Parade and Bexley Reserve and Oram Avenue. This service will run from 7 pm to 9 pm and again from 10 pm to 11 pm. The rotation will take approximately 15 minutes per trip.

Marshalling of the car parks will be done by a combination of four or five Rotary Clubs. The Rotary Club of Pegasus will co-ordinate the clubs.

The parking areas are being provided free of charge with the exception of North New Brighton School who have been given a donation for the use of their grounds. Entry to the parking area will be by gold coin donation with the money raised going to specific community charities designated by each club.

The Parking areas will be publicised in both print and radio media.

FREE BUSES

In addition to the parking and shuttle services, free buses will be running from a number of suburban shopping mall locations both to and from the event. They are scheduled to depart at around 8.00 pm and leave New Brighton at around 10.00 pm. The buses will assemble in Oram Ave between trips. Extra buses have been chartered to take people form the venue back to various shopping malls. The regular CTL service to New Brighton will also be running its normal service from Cathedral Square.

PUBLICITY

The radio stations, C93FM and i94.5FM, will be providing exclusive broadcasts relating to the event. There will be live broadcasts from New Brighton leading up to, during and after the fireworks display. General advertising relating to this event will also be broadcast leading up to the date.

Print advertising in the Press, the Star and the Mail will include maps and general information for the public leading up to the event. A full page advert has been placed in the ShowTime Canterbury brochure. There is also a general information line on Ph 372-2877 which the public can access for fireworks details.

ENTERTAINMENT

Gillian Galbraith has been working closely with a New Brighton working party set up to decide how to add value to the event. A programme of entertainment has resulted set to last the entire evening. Cultural groups, crowd workers, children's entertainment, modern covers bands, Irish music, rock bands have all been included in the programme. This entertainment will run from 6.00 pm until the beginning of the fireworks, then continue after the fireworks until around 11.00 pm.

RETAILERS

Retailers have been asked to keep their shops open for extend hours. Participation is voluntary however those that choose not to stay open have been asked to leave their lights on.

FOOD VENDORS

Additional food vendors will be placed along Marine Parade. The number of vendors has not yet been decided. With the road closures being in affect there may be a charge for temporary food vendors sites as they will essentially have exclusive rights to sell to spectators. The money gained from any such endeavours will be placed back into the community events budget.

ROAD WORKS

Meetings with the project managers for the Marine Parade redevelopment have been extremely worthwhile. They have assured us that all holes will be filled in preparation for the night. All machinery will be removed off site. Any other hazards will be barricaded off with highly visible tape or barriers. Jon Scott (our Health and Safety Advisor) has been involved in all these meetings and is satisfied with the plan.

A site visit is planned seven days before the event day so that specific hazards can be identified and dealt with before the 5th. Jon has also been invited to this meeting between ourselves, the roading contractor and other council interests.

INFORMATION TENT

An information tent will be located in the New Brighton Working Men's Club car park on the evening of the event to distribute public information etc. The staff in this tent will be able to communicate with all other people involved in the event via radio transmitters.

COMMUNICATIONS

Communications for the evening will be run from the New Brighton Police Station. A network of radio transmitters will be used to communicate between groups.

RUBBISH

40 'wheelie' bins hired from Envirowaste will be placed throughout the entertainment/mall area as well as along Marine Parade. They will be removed the following day.

Rubbish collectors for the beach clean-up the next day are still to be organised.

TOILETS

Portable toilets will be placed throughout the mall and along Marine Parade . They will be removed the following day.

FUNDING

Still awaiting to hear the reply from Trust Bank Canterbury. I am expecting to hear from them very shortly, possibly within the next week or so. Have not had the time to follow up on any other funding opportunities as time has been a factor with this event, ShowTime Canterbury and SummerTimes planning underway - sorry!

ROLLOVER

If bad weather forces a postponement the event will be held at the same times the following night (6th). Insurance will cover any additional costs involved in holding a Thursday event.

Chairman's Recommendation: That the information be received.

16. COMMUNITY FUNDING ASSESSMENT COMMITTEE RR 6445

The purpose of this report is to advise that the second round meeting of the Funding Assessment Committee was held on Monday 20 October 1997 at Linwood Service Centre. The Committee met to allocate the money left over from the first round of the Hillary Commission LFS. Please find a copy of the minutes attached (page 45).

Chairman's Recommendation: That the information be received.

PARKS

The purpose of this report is to inform the Board of a modification in format to the Travis Wetland document.

BACKGROUND

The Travis Wetland Development Plan was supplied to the Board under this title. At the meeting of the Board (29 September 1997) members were informed that in light of legal recommendation the plan would have to be released as a management plan. The following week this legal opinion was withdrawn. Consequently the plan may now be released in its original format as a development plan.

Chairman's Recommendation: That the above information be received.

OTHER MATTERS

18. CAPITAL SMOOTHING PROJECT RR 6446

The purpose of this report is to provide the Board with the results of the first stage of the prioritisation of the existing 1997 Annual Plan Five Year Programme and to seek the Board's prioritisation and/or smoothing of the projects scheduled.

Work Done to Date

To date the Units responsible have sought to smooth larger projects where this is realistic and to apply a priority to all of the projects included in the Five Year Programme.

This prioritisation has reflected the need to meet legislative requirements and commitments (priority 1), core asset management projects (priority 2) and projects with a high level of community expectation (priority 3). The projects that did not meet any of these criteria are scheduled below and can be viewed as discretionary works.

Board Prioritisation Process

The Board is now requested to prioritise the attached (page 49) schedule of projects. This prioritisation should be :

1. From most important to least important (1 to 10 say).
2. Applied to each year separately.

The Board can if it prefers recommend the 'smoothing' of projects as well as prioritising, it will be assumed that any project smoothed from one year to the next is automatically the first priority in its 'new' year.

Results of this Process

All of the priority and smoothed schedules of projects will be forwarded to the Strategy and Resources Committee for their recommendation to Council. If there is insufficient value gained through recommended smoothing then the Board will be asked to recommend which of the least priority projects should also be smoothed to meet the $15m reduction target. It is worth noting that the 6th year of the programme will not be increased by the amount smoothed from the previous 5 years but will be kept at the level agreed to in the 1997 Annual Plan. This means that some projects in being smoothed out of the first 5 years may not re-appear in the 6th year programme.

The purpose of this report is to put forward an idea for the Board to acknowledge the voluntary community efforts of the people of New Brighton in making the construction of the Christchurch Pier a reality.

Members will recall that at the 29 September 1997 meeting a suggestion was made that some form of Board acknowledgement should be made to all of those individuals and groups that contributed time and effort towards fundraising activities in constructing the Pier. Without which this project would never have become a reality.

The main problem in listing all of the groups and individuals in an acknowledgment is that the list would be extremely long, and worse, individuals are bound to be overlooked and missed off the list. Therefore, it would seem appropriate to acknowledge the efforts of the people of New Brighton/Christchurch generally. That way people who have contributed, even only in a small capacity, are included in the thanks.

One form of acknowledgement investigated is that of purchasing a number of pavers and inscribing a message on these. On initial investigation with the Parks Management Planning Officer, Chris Freeman, a prominent place could be found to display a generic message over a number of pavers. Chris felt if the Board nominated two representatives to liaise with his team an appropriate site and message could quite easily be accommodated into the planning.

In addition, should the Board feel the need to acknowledge the special efforts of a group or individual it could make nominations through its Community Service Awards process.

20. COMMUNITY MANAGER'S UPDATE

1. A resumé of the Board's 1997/98 discretionary expenditure to date is attached for information (see page 53).
   
   
2. For members information a list of all Board Committees, Subcommittees and Working Parties is attached (see page 55).
   
   
3. Attached for members information is a schedule of Board, Subcommittee, and Working Party meetings to be held during 1997 (see page 57).

21. RESIDENTS' ASSOCIATIONS

Time will be allocated at 6.00 pm for Residents' Association representatives to address the Board on local matters.

22. RESOLUTION TO EXCLUDE THE PUBLIC

Below.

MONDAY 3 NOVEMBER 1997

4.00 PM

BURWOOD/PEGASUS COMMUNITY BOARD

RESOLUTION TO EXCLUDE THE PUBLIC

Section 48, Local Government Official Information and Meetings Act 1987.

I move that the public be excluded from the following parts of the proceeding of this meeting, namely, item 23 and 24.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of the Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

Chairman's Recommendation: That the foregoing motion be adopted.

Note

Section 48 (4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

"(4) Every resolution to exclude the public shall be put in a time when the meeting is open to the public, and the text of that resolution (or copies thereof)-

(a) Shall be available to any members of the public who is present; and

(b) Shall form part of the minutes of the local authority."

D C Dobbie
CHAIRMAN

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